Despite the shift towards digitization, businesses still have to rely on considerable amount of paperwork. As a part of regular operations, there is a need to collect data, print documents, and create files, but most of these papers become irrelevant after a point. It is absolutely necessary to destroy all unwanted documents and papers carry sensitive information carefully. This is not just about compliance alone, but also about keeping the trust of your employees, customers, and every person who has worked with your company for diverse reasons. Instead of simple throwing away such documents, you can hire a company that specializes in document shredding Houston.
Here are some quick aspects worth knowing.
We can buy paper shredders. Why hire a shredding service?
There is no denying that paper shredders are handy for destroying a few papers, but these don’t really suffice for bulk needs. Also, unless you go for an expensive product that almost turns papers into dust, most of the basic paper shredders are not efficient enough, especially when it comes to destroying papers containing sensitive information. Working with a shredding service is the simplest and most professional way to get rid of unwanted papers and documents, and they will ensure that the garbage is disposed off responsibly. Depending on the nature of your business, you may also have to handle compliance needs under The Fair and Accurate Credit Transaction Act (FACTA), The Health Insurance Portability and Accountability Act (HIPAA) and The Gramm-Leach-Bliley Act (GLBA) to name a few.
Before hiring shredding services
There are a few basic things you need to check before hiring shredding services. Firstly, make sure that the service is licensed, known and has the necessary permissions to continue operations. You may also want to check if they can handle bulk destruction and shredding needs. The pricing is another factor that needs attention. When you need such services on a regular basis, you want a price that’s viable for your business in the long run. Some shredding companies also have mobile services, which means that they bring their van to your doorstep to destroy the documents. Check if you can schedule regular shredding per month or in a week, as required.
Every company needs to ensure that paper and documents that are not required anymore are destroyed responsibly. You can check online to find shredding services in your area to get an estimate.