Data breaches have serious implications for the businesses involved. Not only do they lose reputation and their clients, but they can also be guilty of falling foul of the General Data Protection Regulation if proper safeguarding of information was not present. Here, we list 10 simple steps that will help to prevent data breaches in the workplace.
- Effective destruction of data
Physical data that is not disposed of efficiently and securely can be accessed by an unauthorised individual. Utilise paper shredding services to ensure that your data is destroyed professionally.
- Physical security
Again, even in the modern era, physical data loss is a serious issue. Company premises should require access codes and be locked overnight. Physical documentation of information should be stored in locked compartments with limited access. This should also include data servers and other holders of online data that could be taken and then accessed elsewhere.
- Online security
Your online security systems need to be of a professional level, up-to-date and monitored. This should include anti-virus software, firewalls, and anti-malware software.
- Security proficiency checks
Online security systems should be checked systematically by professional security experts who can evaluate their effectiveness. Physical security doesn’t need to be checked as often, but this should be done when necessary.
- Password strength
Even now, many data breaches are committed thanks to poor password strength. Ensure that every staff member has secure, strong passwords that will protect your information on their accounts.
- Limited access policy
This policy means that staffs are given access to the bare minimum amount of data that they need to adequately do their job. This ensures that no unauthorised personnel get access to information that they can mishandle.
- Provide portable work devices
Staff undertaking work on their own portable device may not have the correct security features in place that reflect the sensitivity of the information. Provide portable devices so that there is not a weak link in your security chain.
- Encrypt portable devices
As portable devices are vulnerable to both online and physical data breaches, ensure that all portable devices have an extra level of security added to them.
- Staff training
Data breaches become far less likely once staff have had proper training on the dangers of data breaches and how to prevent them.
- Guarantee business partners have similar data protection
Business partners may have access to some of the data that you retain for business purposes. Do not let another company’s lax security choices impact on your operations.
These tips will help your company become more secure. Having proper practices and products in place can make sure that no data breach will occur in the workplace.